Skip to main content

How to Add a New Vendor

If you own a business you understand the important role vendors play in your existence.  With out a vendor most businesses wouldn't have anything to sell.  Even the best fabricator needs a vendor for something he can't create or for the materials he will be creating.  With JBitPro ERP you don't need to setup a vendor to sell items.  We do encourage setting them up, since that is the doorway to tracking your spending on specific items and materials.

Who is The Muffin Man?

Let's imagine that we are running a bakery.  You will need things like flour, sugar, salt, butter (lots and lots of butter), fresh fruits, dried fruits, baking soda, and well, you get the point.  To get those items you will need someone reliable, prompt, and fair in their dealings.  If you are to succeed then this supplier will need to meet your high standards for the products and services they provide you, which in turn makes your products high quality.  If we are being honest, no one wants to eat at a bakery where the muffins are dry and flavorless.

So you found the perfect partner for your supplies, and have started a unique relationship with them.  They are now one of your vendors!  What's next?

Organizing Vendors

If you are flying solo, that is without any ERP system, your next step is to put the Vendor's phone number somewhere safe.  And to keep his catalog handy, and rely on your memory and notes to make sure you are consistently buying the materials that make your muffins the talk of your locale.

If you are using an ERP, such as JBitPro, you will add the vendor information to the system, and set this vendor as preferred for specific items that you will be purchasing from him.  This allows you to track things like:
  • How much is left?
  • How much does it cost?
  • How much did I spend on it last month?
  • Am I making more than I am spending?
Those are all very important questions that you as a business can ask.  Those answers will provide a picture of your business health, and where you need to make some changes to become profitable.  Spending too much on butter last month?  Might be time to shop some other vendors, or negotiate a better deal with the current one.

Put the Vendor in the Box...

Now it's time to setup a Vendor in JBitPro ERP:
  1. Login to your JBitPro account
  2. Click on the Vendor tab
  3. Select Vendor Management
  4. Click New
  5. Add the Required information for the new vendor
    • Vendor Name
    • Address 1
    • City
    • State
    • Zip
    • Phone
  6. Click Create
Once you have added a vendor, you should also add your contact that works at this vendor.

My Guy

To add a new Vendor Contact:
  1. Login to your JBitPro account
  2. Click on the Vendor tab (or click the blue "back" button if you are on the vendor screen)
  3. Click Vendor Contacts
  4. Click New
  5. Add the Required information for the new contact
    • Choose the Vendor for this contact
    • First Name
    • Last Name
    • Phone Number
    • Extension
  6. Click Create
Now your ready to start tracking vendors!

Conclusion

Vendors are very important to your success and should be held to the high standards that your customers hold you to.  This means tracking your spending and the quality of the products they provide.  To do this we need to use JBitPro ERP and make sure all the information is entered for keeping in touch with and reporting on the pricing.

Comments

Popular posts from this blog

10 Reasons to Sign up for JBitPro ERP now!

You might be content with your current ERP solution, or you might not have one currently.  If you don’t have one, you might be thinking about how expensive an ERP solution is.  This is the one truth in the ERP market today.  Most are very expensive, when you add up all of the things you will need to get it working for your business.  So, what makes JBitPro different?  There are 10 things that make JBitPro different, and the one option you should give strong consideration to.  Let’s consider them, and you be the judge. 1. Simplicity Have you ever used SAP, or even seen their interface?  If you have, can you confidently say “I can setup and use SAP without the assistance of a consultant or expensive training?”  This is one of the key differences with JBitPro.  Our ERP is designed to be simple, and to prove it we want you to see our simple interface for free.   Sign up for you free 30 day trial  and have a look at how simple our system is. 2. Cost of Ownership If you have ever lea

Why Choose Managed IT Services?

Why would anyone want to hire a IT consultant to handle complex technology needs for their business?  Doesn’t it make more sense to hire a full time IT person to make sure everything is running tip top? These are questions well worth their weight in gold.  Any smart business owner or leader serves their company well by pondering these questions.  If you are to succeed you must have the right technology in place.  And it must be reliable! Communications At the core of your business, is the need to communicate with your clients and employees.  This means you must have a set of tools that allows your team to engage those customers and personnel that keep things moving forward positively.  With the increased reliability and security offered by big cloud providers at an affordable price, it makes sense that companies are flocking to services such as Office365 and Google S-Suite for their company email and inter-office communications platforms.  This doesn’t mean that everything is

Family Time is VERY Important!

It's the beginning of another new year, and you have a long list of things that you want to accomplish.  One of those things is more important than any of the others.  More important than making more money, more important than loosing weight, more important than exercising more.  What is important that these other goals, so much that it makes them seems small in comparison?  Spending more quality time with your family!  It is one of the most sought after goals around the world, year after year.  We say it every year "This is the year I spend more time with my family!"  And year after year we can't find the way for this goal to be accomplished. The Problem... To accomplish anything in our lives we must take time away from other pursuits, and use that "bought" time to work on our goal.  Why is this a problem?  All of us have said these words at some point "...there just isn't enough time in the day..."  This is a common problem for anyone who