Skip to main content

How to Add a New Vendor

If you own a business you understand the important role vendors play in your existence.  With out a vendor most businesses wouldn't have anything to sell.  Even the best fabricator needs a vendor for something he can't create or for the materials he will be creating.  With JBitPro ERP you don't need to setup a vendor to sell items.  We do encourage setting them up, since that is the doorway to tracking your spending on specific items and materials.

Who is The Muffin Man?

Let's imagine that we are running a bakery.  You will need things like flour, sugar, salt, butter (lots and lots of butter), fresh fruits, dried fruits, baking soda, and well, you get the point.  To get those items you will need someone reliable, prompt, and fair in their dealings.  If you are to succeed then this supplier will need to meet your high standards for the products and services they provide you, which in turn makes your products high quality.  If we are being honest, no one wants to eat at a bakery where the muffins are dry and flavorless.

So you found the perfect partner for your supplies, and have started a unique relationship with them.  They are now one of your vendors!  What's next?

Organizing Vendors

If you are flying solo, that is without any ERP system, your next step is to put the Vendor's phone number somewhere safe.  And to keep his catalog handy, and rely on your memory and notes to make sure you are consistently buying the materials that make your muffins the talk of your locale.

If you are using an ERP, such as JBitPro, you will add the vendor information to the system, and set this vendor as preferred for specific items that you will be purchasing from him.  This allows you to track things like:
  • How much is left?
  • How much does it cost?
  • How much did I spend on it last month?
  • Am I making more than I am spending?
Those are all very important questions that you as a business can ask.  Those answers will provide a picture of your business health, and where you need to make some changes to become profitable.  Spending too much on butter last month?  Might be time to shop some other vendors, or negotiate a better deal with the current one.

Put the Vendor in the Box...

Now it's time to setup a Vendor in JBitPro ERP:
  1. Login to your JBitPro account
  2. Click on the Vendor tab
  3. Select Vendor Management
  4. Click New
  5. Add the Required information for the new vendor
    • Vendor Name
    • Address 1
    • City
    • State
    • Zip
    • Phone
  6. Click Create
Once you have added a vendor, you should also add your contact that works at this vendor.

My Guy

To add a new Vendor Contact:
  1. Login to your JBitPro account
  2. Click on the Vendor tab (or click the blue "back" button if you are on the vendor screen)
  3. Click Vendor Contacts
  4. Click New
  5. Add the Required information for the new contact
    • Choose the Vendor for this contact
    • First Name
    • Last Name
    • Phone Number
    • Extension
  6. Click Create
Now your ready to start tracking vendors!

Conclusion

Vendors are very important to your success and should be held to the high standards that your customers hold you to.  This means tracking your spending and the quality of the products they provide.  To do this we need to use JBitPro ERP and make sure all the information is entered for keeping in touch with and reporting on the pricing.

Comments

Popular posts from this blog

Let's Hire a Consultant! Why that is a bad idea...

You're in the market for an ERP system.  You have narrowed your search down to 3 major brands, SAP, Oracle Netsuite, and SAGE.  You are reviewing the costs involved, and to this point are still unsure of which one to pick.  Each of those above have the same recurring problem that makes it very hard to decide which platform to go with.  They all have the same core benefits - the promise of making more money by managing your P&L closely, and automating the important tasks that keep your business alive.  But when you balance the cost vs the increased revenue it will bring, by reducing your losses and increasing your efficiency, you find that the increased revenue will cover the new ERP system.

This is where the ERP supplier has done their homework.  You need an ERP, and you need one now.  You start contacting the ERP providers on your list, and they all give you the sales pitch about what their system can do, over the other guys.  How much you will save by going with their option,…

10 Ways To Save Money Using ERP

If you are looking for reasons to buy an ERP to manage your business, and you need more information about the benefits, you need to read our new eBook.  Get your copy for FREE by simply clicking this link:  10 Ways To Save Money Using ERP

We know the difficulties associated with finding the right ERP system, and how expensive it can be to purchase the right tool.  Too many ERP vendors are taking advantage of businesses by charging outrageous prices.  Read the eBook for information you need to make the right choice.

Family Time is VERY Important!

It's the beginning of another new year, and you have a long list of things that you want to accomplish.  One of those things is more important than any of the others.  More important than making more money, more important than loosing weight, more important than exercising more.  What is important that these other goals, so much that it makes them seems small in comparison?  Spending more quality time with your family!  It is one of the most sought after goals around the world, year after year.  We say it every year "This is the year I spend more time with my family!"  And year after year we can't find the way for this goal to be accomplished.
The Problem... To accomplish anything in our lives we must take time away from other pursuits, and use that "bought" time to work on our goal.  Why is this a problem?  All of us have said these words at some point "...there just isn't enough time in the day..."  This is a common problem for anyone who is…