Skip to main content

How to Add Inventory Bins

Every time I think about inventory bins, I imagine those little colored plastic bins that his nuts and bolts at the hardware store.  It helps when you can visualize where the inventory is going to be sitting.  In order for your JBitPro ERP system to track your inventory, it is important to tell it where the items or services sit inside of your warehouse.  You might be thinking about the services part of your business right now, and thinking - "Services don't physically sit anywhere!"...and you are right, they don't.  Services are a lot like this Blog post, a thought in mind that only takes form when written on paper or page.  Yet, still it is an item you sell, think of it as a virtual item.

Services Inventory Bins?!

You might already know where this is headed...Yes we are going to put services into inventory bins, alongside our physical items!  Its not a crime, and as you will see it actually makes some sense when you see how it all fits together.

Services are billed in 2 general ways:
  • Flat rate
  • Time based
Let's talk about Flat rate first.  You have a service you offer and customers call you multiple times a week for the same service, and you have gotten it down to a science.  BOOM - 1.5 hours and your work is done every time, with a few exceptions - the occasional 2.5 hours.  This is when your service goes flat rate!  You realize that if you charge for 3 hours, maybe throw in a small discount, your customers will be happier and you will make more too.

Now hourly - it's simple.  You charge $65/hr for your time and possibly even require a minimum 1 hour charge for the visit.  This has it's advantages, since you can do some service calls using only a few minutes of time.  And when they run longer, you get paid for the full duration.  Some service companies combine flat rate with hourly - if the job exceeds the hours included in the flat rate, hourly kicks in.  To be honest, hourly scares new customers - but that is another blog post.

How does all of that, equate to JBitPro and Inventory Bins?  Lets break down a service into the information we will need for our bin:
  • Name:  Service Call
  • Description:  Onsite service to repair or service computers and hardware
  • Cost:  $25
  • Price: $65
  • Unit: Hours
  • Quantity: 0
The information above represents an item as a service.  You might notice that the item - service, has a cost and a price.  Cost is what you spend to make the service call, and coming up with the cost is another blog post as well.

Let's Add a Bin Already!

Adding bins in JBitPro ERP is very simple:
  1. Login to JBitPro
  2. Click on the Inventory Management tab
  3. Choose Bin Management
  4. Click New
  5. Fill in the information about the item/service for this bin
  6. Click Create
It is really that simple!  For Services we are adding an option to designate the item as a service, so the bin will transform into a service bin when adding the service to it.


When using JBitPro ERP to manage services and items, it is important to place them into Bins so that you can add them to orders and track their usage.  As well it allows granular reporting on the items and how many times they have been used in your business.  You can find out what your customers need most and provide it to them by simply reviewing the history associated with those items, via the bins.

Popular posts from this blog

Top 7 Things you MUST do When Selecting a Vendor

There are several reasons a business might be selecting a vendor, and the 2 most common are:

To replace an existing, failing or outdated To fill a need for new materials or services Both of these reasons, and any others, should follow the same process for selecting a vendor.  There are 7 things you must do to select the right vendor: We need to define the problem to solveCreate scenarios that must be tested Test the scenarios against new vendorDefine a time line for selecting the new vendorDefine a budget for the materials/services provided by the vendorGet feedback from your employees on the vendor shortlistCheck the vendor's social media and market ratings Since scenarios are one of the major components to selecting a new vendor, we will discuss them a bit more.  The scenarios should include all of the important issues that you are currently experiencing.  An example of problems to solve might look something like this:
Need Service on demand (24/7 service)Need to have monthly billi…

What is the Best Way to Manage Inventory?

This question has many answers and really depends on the type of business you are running.  If you are dealing in perishable goods, such as food or medication, you will want to employ the FIFO method for your inventory.  If you are in the manufacturing business you will want to use JIT method.  There is also EOQ, if you are into forecasting.  If your inventory moves in waves or surges of demand, such as during seasonal times, you may use Safety Stock.
Help for Managing Inventory Before we dive into the details of inventory management types, lets consider a few options to implementing them.  Let's consider your options, you could use good old fashioned pencil and paper, if you never make any mistakes.  Most people choose a software solution to assist in managing their inventory, as it automates things such as reorder points and reminders when stock is low.  One option, and the only one we will suggest here is a new one, and it is Free for a limited time, it is JBit Pro ERP.  A clou…

Let's Hire a Consultant! Why that is a bad idea...

You're in the market for an ERP system.  You have narrowed your search down to 3 major brands, SAP, Oracle Netsuite, and SAGE.  You are reviewing the costs involved, and to this point are still unsure of which one to pick.  Each of those above have the same recurring problem that makes it very hard to decide which platform to go with.  They all have the same core benefits - the promise of making more money by managing your P&L closely, and automating the important tasks that keep your business alive.  But when you balance the cost vs the increased revenue it will bring, by reducing your losses and increasing your efficiency, you find that the increased revenue will cover the new ERP system.

This is where the ERP supplier has done their homework.  You need an ERP, and you need one now.  You start contacting the ERP providers on your list, and they all give you the sales pitch about what their system can do, over the other guys.  How much you will save by going with their option,…